Executive Assistant and Project Coordinator

• Excellent opportunity to use your exceptional organisational skills in this busy and varied role
• Dynamic and versatile role that will see you involved in exciting projects across the Group
• 12 month fixed term contract based at Qantas Head Office in Mascot

Qantas has always been dedicated to going above and beyond for their customers – both in the air, and on the ground and at Qantas Loyalty; we’re a huge part of that commitment. By taking the time to recognise and reward our members, we build stronger relationships with the people who matter most.

As Executive Assistant and Project Coordinator you will provide comprehensive, high level administrative support to the Group Chief Information Officer (CIO) and Group Technology Committee (GTC) within Group Technology, ensuring their offices run efficiently and effectively. The position is also responsible for supporting the planning and implementation of Qantas Group Technology Programs, the communication of resources and tools with employees, leaders and stakeholders, providing coordination, administrative project support and tracking progress towards project achievement, as required by the Executive Manager/s. The successful candidate will be highly adaptable and organised, with the ability to handle a dynamic environment.

Key responsibilities include:

• Providing timely and effective diary management including the coordination of internal and external meetings
• Proactively preparing presentations, reports and complex documents, ensuring excellent and consistent quality
• Preparing routine correspondence and appropriate responses to incoming queries and emails
• Organising international and domestic duty travel, accommodation and itinerary arrangements in accordance with accounting and expense policies
• Organising functions, meetings and forums including arranging attendance of participants, venue, catering and preparing and distributing the relevant documents
• Maintaining confidentiality for highly sensitive matters

What you’ll bring to the role:

• Experience providing administrative support to senior leaders at Executive Management level
• Highly developed time management and organisational skills with the ability to prioritise tasks in a fast-paced environment, coupled with a flexible approach
• Ability to maintain a high level of confidentiality exercising discretion and tact at all times
• Strong interpersonal skills with the ability to effectively communicate with all levels of management and other team members
• Advanced Microsoft Office skills, specifically Outlook, Word, Excel and PowerPoint.

Why Qantas?

You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless. 

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Sunday 22 June 2025.

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship