Senior Program and Logistics Specialist, People, Qantas Airlines and QantasLink

Are you ready to play a pivotal role in delivering high-impact programs and events that reach over 20,000 employees across Qantas Airlines and QantasLink? We are seeking a Senior Program & Logistics Specialist to lead the end-to-end coordination and execution of program and event logistics for some of our most visible and complex People initiatives—including the flagship “Feel the Difference” program.

This is a key contributor role, operating with a high degree of autonomy and responsibility. You’ll design, deliver, and lead logistics initiatives, ensuring alignment with program objectives and broader strategic priorities. You’ll also drive continuous improvement, anticipate and mitigate logistical risks, and help shape the future of People programs at Qantas.

Key Responsibilities

• Lead the development and execution of all program logistics initiatives, working closely with internal and external stakeholders.
• Develop and maintain detailed program plans and schedules to ensure effective and timely logistics management.
• Coordinate with rostering teams to enable participation from the Qantas Airlines and QantasLink workforce.
• Manage procurement processes, ensuring compliance with organisational policies.
• Track logistics budgets and escalate variances as needed.
• Prepare and distribute program materials, agendas, and communications to participants and stakeholders.
• Maintain a centralised database of contacts, suppliers, and service providers.
• Develop communication strategies and content for program engagement, including digital resources on SharePoint.
• Serve as the primary point of contact for stakeholders, facilitating engagement and collaboration.
• Identify and implement continuous improvement opportunities in logistics and program delivery.
• Oversee data management and reporting, ensuring accurate and timely information in systems such as Workday.
• Comply with Qantas Group management systems and policies, acting as a safety leader and promoting safe work practices.

About You

• 5+ years’ experience in program and logistics coordination, preferably in a complex or multi-stakeholder environment.
• Tertiary qualification in Human Resources, Business Administration, or similar.
• Proven experience in program coordination and logistics management.
• Strong organisational and time-management skills, with the ability to manage multiple programs concurrently.
• Excellent written and oral communication skills, able to engage all levels of the organisation.
• Proficiency in program reporting platforms (e.g., Workday, Qualtrics) and advanced MS Office Suite skills.
• Analytical skills to monitor program performance and provide actionable insights.
• Problem-solving skills with a proactive approach to anticipating and resolving issues.
• Ability to work collaboratively within cross-functional teams and influence independently.

Why Qantas?

You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully. 

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless.  

The Qantas employee benefits program offers amazing benefits that extend well beyond travel. 

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays. 

• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees. 

• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships. 

• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan. 

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation. 

Applications close: Thursday 30 October 2025

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.