Executive Assistant & Project Coordinator, Organisational Development & Inclusion

• Take an opportunity to step into a high-impact hybrid role, combining executive support with project coordination
• Be part of a passionate team driving positive culture, diversity, and engagement
• Permanent full-time opportunity based at Qantas Head Office in Mascot, Sydney

Innovation is part of our DNA, and staying relevant in a fast-evolving industry means anticipating change and leading with purpose. Our People team is at the heart of this journey, partnering with the business to drive transformation through culture, leadership, and capability.

At Qantas, we believe in creating a workplace where inclusion, development, and employee experience are at the heart of everything we do. In the position of Executive Assistant & Project Coordinator you will support our Executive Manager, Group Organisational Development & Inclusion, and help drive key initiatives across the broader Organisational Development, Wellbeing, and Inclusion teams.

This is a unique hybrid role, combining high-level executive support with project coordination responsibilities — ideal for someone who thrives in a fast-paced environment, enjoys variety and wants to make a meaningful impact on people and culture.

You’ll have:

• Tertiary qualification in Business Administration or a related field is desirable.
• 3-5 years’ experience in a similar executive assistant or high-level administrative role, preferably supporting senior leaders.
• Experience in project coordination or support within HR, organisational development, or people & culture environments is highly valued.
• Demonstrated ability to work with highly confidential information and act with professionalism and discretion.
• Experience supporting event management, workshops, or corporate programs is advantageous.
• Advanced proficiency in Microsoft Office Suite

Why Qantas?
You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless. 

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Sunday, 27 April 2025

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.