Executive Assistant and Coordinator

• Great opportunity to join the Qantas Finance team and provide high-level support
• Dynamic and versatile role that will see you involved in exciting projects across the Group
• Fixed-term 12 month full-time position located at Qantas Corporate Campus in Mascot

Today, we’re busy planning for tomorrow. We look to the future to guide the way we innovate, helping us stay relevant and responsive in an always evolving industry. We pride ourselves on forward thinking. We’re not afraid to challenge, we invent boldly, and we purposefully disrupt. In an industry characterised by competition and change, we stay ahead of the game by innovating and creating outstanding products and services for our customers.

The global aviation industry is just as much complex as it is exciting. Our finance and strategy team drive competitive advantage through financial services, responding to change and uncertainty to maintain our leadership position. Our experience sets us apart. Our team is made up of people who understand our business inside and out, fresh faces with brand new perspectives, and experts from different fields who challenge us to do things differently.

As Executive Assistant and Coordinator you will be responsible for coordinating all activities across the department along with providing high level administrative and secretarial support to the Head of Group Finance Shared Services and their direct reports, ensuring that the department runs efficiently and effectively.

Key responsibilities include:

• Providing timely and effective diary management including the coordination of internal and external meetings
• Organising functions, meetings and forums including arranging attendance of participants, venue, catering and preparing and distributing the relevant documents
• Proactively preparing presentations, reports and complex documents, ensuring excellent and consistent quality
• Preparing routine correspondence and appropriate responses to incoming queries and emails
• Organising international and domestic duty travel, accommodation and itinerary arrangements in accordance with accounting and expense policies
• Coordinating interviews and inductions for new team members
• Maintaining confidentiality for highly sensitive matters.

What you’ll bring to the role:

• Experience providing administrative support to senior leadership team in a corporate environment
• Highly developed time management and organisational skills with the ability to prioritise tasks in a fast-paced environment, coupled with a flexible approach
• Ability to maintain a high level of confidentiality exercising discretion and tact at all times
• Strong interpersonal skills with the ability to effectively communicate with all levels of management and other team members
• Advanced Microsoft Office skills, specifically Outlook, Word, Excel and PowerPoint.

Why Qantas? 
You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully. 

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless.

The Qantas employee benefits program offers amazing benefits that extend well beyond travel. 

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees. 
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships. 
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.
• Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Monday, 2 June 2025

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.