PMO Coordinator - Payroll Transformation

• Take an opportunity to make a real impact in a high-profile transformation program
• Work directly with the PMO manager, program management team, senior leaders and business stakeholders
• Fixed-term full time role based at Qantas Corporate Campus in Mascot

Qantas Airways is seeking a highly organised and detail-oriented PMO Coordinator to join our Payroll Transformation team. This role is critical to the successful delivery of the KangaRise (Payroll Transformation) Program, which aims to replace legacy award interpretation and payroll systems with ADP GlobalView, ADP Workforce Manager, and a Crew Award Interpretation solution. Today, we’re busy planning for tomorrow. We look to the future to guide the way we innovate, helping us stay relevant and responsive in an unpredictable industry. We’ve always been pioneers, and we’re proud to see that spirit in our people today. 

Are you an experienced PMO Coordinator looking to make a real impact in a high-profile transformation program? Join Qantas Airways as a PMO Coordinator and play a pivotal role in supporting with one of the largest payroll transformation initiatives in Australia, impacting over 19,000 employees.

What you’ll be doing:

• Maintain comprehensive program documentation, coordinate meetings, prepare agendas, record minutes, and manage program filing systems.
• Track program progress, maintain dashboards, prepare reports, monitor budget expenditure, and coordinate status updates.
• Support resource planning, manage team assignments, liaise with HR and Procurement, and track contractor engagements.
• Maintain vendor contact lists, support communication activities, manage logistics for vendor meetings, and assist with training schedules.
• Maintain risk register, support quality assurance activities, coordinate with Payroll Compliance & Remediation team, and ensure compliance with governance requirements.
• Manage program mailboxes, update SharePoint sites, coordinate with IT teams, support data migration, and maintain knowledge repository.
• Identify opportunities to streamline processes, support program reviews, share best practices, and assist with program closeout activities.

What you’ll bring:

• Minimum 3-5 years' experience in program/project coordination within large transformation programs, preferably in regulated industries.
• Bachelor’s degree in business, Project Management, or related discipline is desirable. Project Management certification (e.g., CAPM, PMP) is also desirable.
• Advanced proficiency in Clarity project management tool and SharePoint platforms.
• Excellent written and verbal communication skills with the ability to interact professionally with all levels of management.
• Strong analytical skills with experience in creating dashboards and management reports.
• Proven ability to manage multiple competing priorities in a fast-paced environment.
• Experience with change management principles and stakeholder engagement.
• High level of attention to detail and accuracy in documentation and reporting.
• Ability to work independently whilst maintaining strong team collaboration.
• Proficiency in Microsoft Office Suite, particularly Excel for data analysis and PowerPoint for presentations.
• Understanding of project management methodologies including Agile and Waterfall approaches.

Why Qantas?
You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless. 

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Sunday 12 October 2025

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.